2024 TRAIL HERO VENDOR REGISTRATION

PLEASE DO NOT SHARE THIS BOOKING LINK.

PLEASE SEND INTERESTED VENDORS THE VENDOR APPLICATION LINK.
THEY MUST BE APPROVED AN RECEIVE THEIR OWN BOOKING LINK BEFORE REGISTERING.
IMPORTANT INFORMATION & ANSWERS TO QUESTIONS AT THE BOTTOM OF THIS PAGE.

VENDOR SHOW PRICING

PRICES INCREASED $100-$400 EACH - JUNE 1ST.

REFUND POLICY
Full Refund until June 1st. Partial Refunds (50%) until August 1st or after logos are published to our website for more than 30 days. NO REFUNDS after August 1st.

TRAIL HERO VENDOR VILLAGE - ROADSIDE TENT & CAR DISPLAYS (#A - #UU)
$1700 - 40x30 - 10x40 Pop-up Tent Space and 20x40 Space for Four Vehicle Displays in front (1 Left)
$1300 - 30x30 - 10x30 Pop-up Tents Space and 30x20 Space for Three Vehicle Displays in front (8 Left)
$900 - 20x30 - 10x20 Pop-up Tents Space and 20x20 Space for Two Vehicle Displays in front (2 Left)
$500 - 10x30 - 10x10 Pop-up Tent and 10x20 Space for One Vehicle Display in front (3 Left)
(Road - 4' Pedestrian Walk Way Along Road - Vehicles Display with Booths set back behind them in the Sand)
***Price Increase September 1st - Additional $200 per 10x10 Booth & Vehicle

YAMAHA UTV TOWN TRAIL NIGHT RUN LINE UPS
$1600 - Four 10x10 Pop-up Tents Booths and Four Vehicles Displayed on beach side (Roadside)
$1200 - Three 10x10 Pop-up Tents Booths and Three Vehicles Displayed on beach side (Roadside)
$600 - 10x30 Booth - Yamaha UTV Town in the SAND along the Road Food Vendor (Roadside)
$600 - 20x20 Booth - Yamaha UTV Town in the SAND on the Beach
$400 - 10x10 Booth - Yamaha UTV Town in the SAND on the Beach
Free Tow Services by Casey's Off-road Recover to place and pull out RVs and Trailers. (Please Tip your driver)
Plywood sheets can be brought in and used for stabilizing.

THMF VENDOR SHOW
$1700 - 20x80 Vendor Booth - Trail Hero Music Fest in the SAND
$700 - 20x30 - Trail Hero Music Fest in the SAND
$500 - 10x10 - Trail Hero Music Fest in the SAND

MORNING LINE UPS FOR TRAILS
$1600 - 20x40 - Four 10x10 Pop-up Tents Booths and Four Vehicles Displayed in front (Roadside)
$1200 - 20x30 - Three 10x10 Pop-up Tents Booths and Three Vehicles Displayed in front (Roadside)
$600 - 20x30 - Morning Trail Line Ups at the Flight Deck in the SAND (9-22 Booths)
$400 - 10x10 - Morning Trail Line Ups at the Flight Deck in the SAND (9-22 Booths)

KICK OFF PARTY - MONDAY NIGHT AT THE RESORT'S ROCK BOWL
10x10 Booth - $900
20x20 Booth - $1200
10x10 Booth with One Car Display - $1400
20x20 Booth with Two Car Display at Booth or on the Rocks - $2000
20x40 Booth with Two Car Display at Booth or on the Rocks - $2500

SOLD OUT:

TRAIL HERO VENDOR VILLAGE (#1-#95)
$1700 - 20x80 Semi Space (Roadside/Not in Upper Parking Lot) (SOLD OUT)
$1700 - 20x80 Semi Space (SOLD OUT)
$1450 - 20x60 Booth (SOLD OUT)
$1250 - 20x40 Booth (SOLD OUT)
$1000 - 20x30 Booth (SOLD OUT)
$800 - 20x20 Booth (SOLD OUT)
$600 - 10x10 Booth (SOLD OUT)
UPGRADES: $400 for Shade Spot facing the Lake (Not available on Roadside Semis)

FOOD VENDORS (INVITE ONLY)
$600 Cost / $300 Food Trade - Food Truck Vendor A (SOLD OUT)
$500 Cost / $400 Food Trade - Food Truck Vendor B (SOLD OUT)

REVOLVING FOOD VENDORS (INVITE ONLY)
$600 Cost / $300 Food Trade - Revolving Food Truck Vendor A (SOLD OUT)
$500 Cost / $400 Food Trade - Revolving Food Truck Vendor B (SOLD OUT)

EVENT MAPS

VENDOR SHOW LAYOUT - OHV PARKING LOT (Park Map Below)

TRAIL HERO MUSIC FEST VENUE - SAND HOLLOW BEACH (Park Map Below)

VENDOR BOOTH REGISTRATION

MONDAY NIGHT - ROCK BOWL

MON NIGHT KICK OFF PARTY VENDOR BOOTH

VENDOR VILLAGE - OHV PARKING LOT

UPGRADES

TRAIL HERO VENDOR VILLAGE

TRAIL HERO VENDOR VILLAGE - ROADSIDE TENT & VEHICLE DISPLAY IN THE SAND

FOOD VENDORS (INVITE ONLY)

TRAIL HERO VENDOR VILLAGE FOOD VENDORS

THMF FOOD VENDORS - IN THE SAND

REVOLVING FOOD VENDORS - CAMPSITES

UTV TOWN - BEACH FRONT

UTV TOWN VENDORS - IN THE SAND BEACHFRONT

UTV TOWN VENDORS - IN THE SAND ALONG THE ROAD

MUSIC FEST & TRAIL LINE UPS - IN THE SAND

THMF VENDOR SHOW - IN GA OR VIP SAND

MORNING TRAIL LINE UPS VENDOR BOOTHS - ROADSIDE IN THE SAND

MORNING TRAIL LINE UPS VENDOR BOOTHS - BY FIRE PIT IN THE SAND

NEW BUSINESS TRY OUT

BUSINESS ENJOY & EXPERIENCE PACKAGE

CHARITY

FREE CHARITY BOOTH - IN THE SAND

What Item will you be donating to the Racing Anxiety Charity Raffle on Saturday afternoon? We suggest you make a donation to get more brand exposure out of the event and help our charity efforts as a community.

CONTACT INFORMATION

Contact Name

Business Name

Phone Number

Yes, it's okay to send me text messages including confirmations, changes, updates, and/or promotions. Message frequency varies. Message and data rates may apply. View our terms of service & privacy policy.

Address

COMPANY LOGO

Browse

Please describe your vendor booth set up

Questions for our staff?

AMOUNT DUE

If you would like to save on Credit Card/Processing Fees please feel free to pay with ACH:

Bank Name: Wells Fargo

Routing Number: 124002971

Account Number: 2749177248

Total

$0.00

Sales Tax

$0.00

Credit Card and/or Processing Fees

$0.00

Total with Fees

$0.00

Coupon Code

Final Total

$0.00

CLICK SUBMIT TO FINALIZE REGISTRATION

IMPORTANT INFORMATION

VENDORS PLEASE READ:
VENDOR SHOW HOURS, MOVE IN INFO, & OTHER DETAILS

MONDAY KICK OFF PARTY AT THE ROCK BOWL:
- Monday Sept 30th - 4pm - 9pm - Sand Hollow Resort Rock Bowl
THURS-SAT MUSIC FEST VENDORS IN THE SAND:
7pm-11:30pm - Music Fest Hours
TUES-SUN UTV TOWN VENDORS ON THE BEACH:
3pm-7pm - After Trail Riding and before Night Runs
Free Tow Services by Casey's Off-road Recover to place and pull out RVs and Trailers. (Please Tip your driver) Plywood sheets can be brought in and used for stabilizing.
THURS-SAT VENDOR SHOW UPPER PARKING LOT:
Thursday Oct. 3rd-Saturday Oct. 5th 3pm to 7pm
3pm to 7pm - Required & Advertised Vending Hours (Guided Trail Rides tend to return by 3pm)
5pm to 6pm - Power Hour - Deepest discounts offered to the public
You can vend before 3pm or after 7pm if you have the time and resources to do so.
Move in Dates are based on size of booth and level of sponsorship.
Semi Trucks MUST make a Move In Appointment. These appointments will be discussed September 1st-15th. Expect to move in Monday September 30th.
FOOD VENDORS - VENDOR SHOW FOOD COURT:
Food and Drink Vendors will be on site starting Wednesday, October 2nd.
Your Vendor Booth comes with: 1 Vehicle Trail Pass and 2 Platinum VIP passes which includes access to our Wednesday Night Gala event. Additional Passes can be purchased by emailing [email protected].
You may have other companies inside your booth space but they MUST be cleared with Rich Klein first at [email protected].
FOOD VENDORS - REVOLVING LOCATIONS
TUESDAY - SATURDAY ONLY - Ideal Vending Hours: 7-11am Breakfast / 7pm-until Dinner/Late Night
UTV Town, Sand Pit, Volunteer Camp Area, Lakeview, and Primitive Camping
No Food Vendors near Sand Hollow Rentals, Near Westside, or in the Boat Ramp Parking Lot.
Food Truck, Patrons and Patrons Cars cannot impede traffic.

DONATIONS FOR THE CHARITY RAFFLE
- Sales Opportunity - This guarantees that your sales reps will have a genuine conversation with potential buyers. Capitalize on the charity raffle sending you qualify buyers and try to seal the deal when they arrive at your booth. Remind them about your power hour deals and promotions.
Kick Off Party Raffle - NEW this year! Kick off party vendors must supply a raffle gift and ticket drop box for your item. We will draw a winner at 9pm, must be present to win.
Vendor Show Charity Raffle Tickets - are purchased from the non-profit vendor booth where they advise the buyers to walk around and decide which vendor booth has the item they would like to win and drop their raffle ticket in their bucket.
Vendor Show Charity Raffle Gift - Pick an item for your raffle gift that will create a buzz and draw in the most people. Display this item and have a fun drop box for the raffle tickets. Example: BFG uses a tire with plexy glass.
Coolest Raffle Ticket Drop Contest - The vendor booth with the coolest bucket, voted on by world renowned professional skier Glenn Plake. Hint hint: He loves flashy bright colors and crazy designs. Winner will receive a free $300 vendor booth the following year. The winner will be messaged by Rich Klein, personally.
Raffle Winners will be announced on Saturday, October 5th at 4:00pm on the Monster Sample Stage, (NEW for 2024: This time has been bumped up to allow raffle ticket buyers the chance to buy products that they DID NOT win during the raffle. Please do not break down your booth during this time as you can miss out on sales after the Raffle is over)

SPACE & RESERVATION COMMUNICATION
Booth Number Assignments - Will be assigned in August based first on size of sponsorship, then on booth size.
Changes to Your Reservation - please create a login, which you can do from your confirmation email.
VERY Limited Space - please plan accordingly and lock in your booth as soon as possible.
August Vendor Email Newsletter - you will be sent information through our newsletter. You will likely not hear from us until then.

MARKETING
Featured Logos - If you want your logo featured in our Vendor Section, please email them to [email protected]
See Below for POWER HOUR marketing opportunities as well.

POWER HOUR SHOW SPECIALS
Power Hour Special will be from 5:00pm -6:00pm Thursday Oct 3rd - Saturday Oct 5th
We are working to promote the vendor show as a buyer event, pushing people to plan for the power hour each day.
We will be heavily advertising Show Specials to create more awareness as a buyers event.
Please email us any artwork about your power hour show specials that you are offering during this limited time ONLY. Send artwork to [email protected].

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